Accounting Specialist – Fremont, CA

Summary

The Accounting Specialist is responsible for supporting the Controller by performing an array of financial and administrative tasks including accounts payable, invoice preparation, reconciliations, and general bookkeeping. 

 Regular Duties (others may be assigned)

  • Accurately and timely process AP invoices

  • Ensure all payments are properly approved in accordance with the Company policies and procedures, goods and services invoiced were received/performed, billing price is accurate, and invoices are coded with appropriate General Ledger account numbers

  • Monitor invoices against contracts and purchase orders (follow-up with vendors and users to resolve issues)

  • Receive employee expense reimbursements and ensures all are properly authorized for payment and in compliance with internal policies. Code reports with proper General Ledger accounts and generate payments in a timely manner.

  • Reconcile credit card statements

  • Maintain accounts payable subledger

  • Independently prepare weekly check run

  • Provide supporting detail to management team for wire approvals

  • Maintain accurate vendor records

  • Prepare 1099s and assist with other tax compliance requirements

  • Prepare deliverables for and actively participate in audits

  • Perform month-end close activities including preparation of journal entries and reconciliations as assigned

  • Perform special projects as necessary

  • May require over-time during peak accounting times

Qualifications

  • At least 2 years relevant experience required, 5+ preferred

  • Quickbooks experience required

  • Excellent organizational skills and ability to multi-task in a fast-paced, dynamic environment with a demonstrated high attention to detail

  • Excellent communication and interpersonal skills

  • Skilled in MS Office applications (Excel, Word and PowerPoint)

  • Concur (or similar platform) experience strongly preferred

  • Bachelor’s Degree in relevant field preferred

  • Inventory management experience preferred